Opening inventory, stock value and adjustments
Opening inventory establishes the quantity and value already present when you begin tracking. Valuation is necessary for meaningful cost and profit reports. A proposal, a confirmed entry and a rejected entry are different states.
Reviewed 7 October 2026
Who this is for
Authorized stock proposers and independent approvers.
Before you begin
Gather counted litres, supported inventory value, date/context and an evidence reference. Use the monetary unit shown.
1Establish opening stock
- Open Stock valuation and select the station and tank. Review whether an opening is already confirmed or awaiting review.
- Enter the opening volume, inventory value, reason and supporting reference requested by the form. Use actual opening inventory, not tank capacity.
- Submit the proposal. Read its status; pending review is not confirmation.
- An eligible reviewer checks volume, value and evidence, then confirms or rejects with the required reason. Verify the resulting state and valuation before relying on profit reports.
An approved opening establishes the supported starting quantity and value.
2Request a later adjustment
- First record and investigate the physical difference. Identify the period and records supporting an adjustment.
- Use the adjustment proposal in Stock valuation. Enter the requested volume/value details and a specific reason/reference.
- Have the designated approver review it. Keep the pending/rejected/confirmed history visible.
- After confirmation, compare the stock and valuation reports. Do not create a delivery, expense or second opening to conceal the adjustment.
A stock/value correction is explicit and reviewed rather than hidden in normal trading.
A practical example
Opening quantity 12,000 L valued at 7,200,000 FCFA implies an opening cost basis of 600 FCFA/L. It is a purchase-cost basis, not the selling price charged at the nozzle.
If something goes wrong
Profit report says valuation is incomplete
Resolve missing opening values or relevant cost records through valuation and supplier documents. Missing cost is not zero cost.
I cannot approve my proposal
Approval separation and role checks may apply. Ask another eligible reviewer instead of resubmitting under a second account.
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