Record a fuel delivery once
A delivery records fuel actually received into a tank. Use the purchase-order receipt flow when the delivery belongs to an order; otherwise use the direct delivery action. Do not record the same truck in both places.
Reviewed 7 October 2026
Who this is for
Users permitted to record stock deliveries.
Before you begin
Prepare destination tank, measured/delivered litres, supplier, invoice/reference and total purchase cost when known.
1Record the receipt
- Open Stock and Record delivery, or the corresponding purchase order’s receipt action. Select the actual destination tank.
- Enter litres received, supplier and document reference. Enter the actual cost requested by the form, checking whether it is a total or unit amount.
- Review the before/after tank volume. If capacity is exceeded, verify tank, units and quantities before considering any authorized exception.
- Provide notes and any required capacity/over-receipt justification. Confirm once and wait for success or an explicit offline-pending state.
- Open the delivery detail/history and check quantity, tank, supplier and links to the order/invoice.
One receipt updates the appropriate stock history with supporting references.
2Follow a questionable receipt
- If saving seemed interrupted, search delivery history by tank, time and reference before retrying.
- If the wrong quantity or tank was recorded, report the delivery reference and evidence for authorized review. Do not add a negative or artificial delivery as an informal reversal.
- Link the supplier invoice through the invoice workflow, avoiding a second stock receipt.
Stock evidence and supplier accounting refer to the same physical delivery.
A practical example
If a truck delivers 5,000 L for a total cost of 3,000,000 FCFA, check that the total-cost field receives 3,000,000, not the 600 FCFA/L unit cost.
If something goes wrong
The tank would exceed capacity
Check the physical tank and existing book stock. A justified software override is not permission to overfill a tank.
The invoice arrives later
Keep the delivery reference. Create and link the actual invoice later instead of recording the delivery again.
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