Petrol station shift cash reconciliation sheet

Checks before signing

1. Identify the shift, responsible staff and one currency. Count and sign for the opening float.
2. Separate cash, card, mobile money and credit. Count each receipt only once.
3. Collect evidence for expenses, refunds, credit repayments and transfers to the safe or bank.
4. Count cash by denomination, calculate variance, record its explanation and sign the handover. Reconcile electronic payments separately against confirmed transactions.

Explanation / evidence / signatures

Formula and example (not your data)

Expected cash = float + cash sales + cash debt receipts − cash expenses − remittances

In NGN: 25,000 + 350,000 + 15,000 − 10,000 − 300,000 = 80,000 expected. Counting 79,500 leaves a −500 NGN variance. Keep separate evidence for the remittances.

This model covers cash movements for one shift in one currency, without foreign exchange or tax calculations. Use amounts already rounded for your currency. A variance needs review; it is not an automatic salary deduction. This internal worksheet is not a tax invoice or fiscal receipt.